Office relocation may be an exciting time preparing for an office move for any business owner. Consider this as an excellent opportunity to retrospect and to see what is lacking in your current workplace. Doing this can assist you in designing your new workplace to cater to the anticipated growth of your brand.
However, office relocation is often a frightening task, for several different reasons. This can be just a process, like several other processes. Breaking it down into a series of easy tasks will make sure that your relocation is on time, within the budget, and hassle-free.
Assess the Motives to Maneuver.
Moving office spaces could be a big change within the evolution of any business, and large changes tend to be risky. Before you begin with short-listing locations and properties for your new office, ensure that you recognize exactly why you think that a move is critical and essential for your business. A number of these reasons should include:
Lower property costs – Rising property costs can force a corporation to move to a brand-new space. If the rent of this space is high, explore cost-effective alternatives with lower rent but better amenities.
Closer proximity to talent – Finding qualified, skilled employees are often a struggle if your office is in an exceedingly remote location. In this scenario, moving to a more central district is certainly more convenient for your present and future employees.
Opportunity for business growth – You settled on your current location after you were getting started along with your business. It is possible that you just realize that your current location is limiting the expansion of your business and is not the most effective place to develop your brand.
Discuss the Move.
Big decisions, like office relocation, will greatly impact your stakeholders and employees. Therefore, this decision must be taken after discussing it with both parties.
Engage your staff by conducting a company-wide government building where you will be able to present all possible locations for the move.
Display pictures of the varied spaces you have shortlisted and discuss the advantages and disadvantages of every location.
Encourage your employees to be frank and share their thoughts around the potential locations.
If you have got board members and stakeholders, prepare a presentation about the office relocation, for them to advise you on which location could also be best suited to your business.
Start Planning Early.
In most cases, starting over in another workspace may be a decision that is usually preempted before the expiry of a current lease break. Start planning the complete process very early, or you will end up scrambling at the eleventh hour.
Set aside a minimum of some months to efficiently plan your office relocation, and a pair of more months to urge everything set up and prepared to travel.
In addition to working out how you will get everything ready for moving day, you will also want to possess an idea of where things will go once you hit your new office space.
Assign moving roles among the staff. Choose someone who can multitask and is senior enough within the organization who can lead the team.
It is also important to understand the expenses on the move. So do not forget to account for your moving budget.
Budget the Prices
Selecting the cheaper route to save lots of money can cause issues that would end being expensive and time-consuming. Work along with your office administrators to make a budget for the move so that you are certain that you will be able to afford it.
The Budget Should Cover Various Costs Like:
The cost of hiring an honest land broker – an honest broker will assist you in landing a decent property that satisfies your business needs without going over the budget.
The cost of hiring professional movers – If you wish your costly, heavy equipment to get to your new office unscathed, avoid hiring amateur movers.
The cost of downtime – give some thought to how your business will operate during the move so that you will ensure minimal non-operational days while the office is being set up at the new location.
Draft a Concrete Relocation Plan.
Once you are sure about moving out of your current workspace, it is time to draw an in-depth attempt to approach it. A decent plan takes into consideration employee needs, client needs, and partner relations together with logistical needs to filter the present location and set up shop at the new one.
Evaluate your existing inventory – Take a tour of your entire workplace and you will know exactly which items must be moved. Make a listing of all your stationery and utilities which will certainly be essential within the new space. This can be the time to start out organizing all your important documents and to stack them up neatly to prevent them from wandering off during the move. Make sure that your office pantry is not equipped with perishable items when the moving date comes closer.
Create a timeline for the move – Be realistic about how much time you may have to move everything to the new space. A small business with a small office needs about 3-4 months to arrange for this process, while a medium or a large organization may have around 6-8 months. Keeping that in mind, you ought to ideally know who is going to be moving all your things 6 months beforehand. When the big day approaches, ask your staff to clean up their personal spaces which should reduce the number of things and the effort required to maneuver.
Plan your new space – Once you have determined the timeline for the move, sit down along with your house decorator and your department heads to form an architectural plan for your new office. Consider the foremost practically efficient method of determining where each department will be situated.